Job Application Form
PREPARING YOUR APPLICATION
Before you apply for a vacant position in the Australian High Commission, please check the eligibility and application requirements. If you are not familiar with applying for a position with the Australian Government, a useful resource is the Cracking the Code: How to apply for jobs in the Australian Public Service.
Write a statement of claims
The selection criteria and job specific capabilities describe the skills, knowledge, qualifications, and experience required in the role. Your Statement of Claims is your chance to show your skill and experience and is the key factor we use to determine whether your application is short-listed. It is important that you show how you will be of value to the role and to the Australian High Commission.
Make sure you address each selection criterion or job specific capability and provide evidence of your suitability. Do not simply state that you meet the requirements. Provide examples from your current or past roles which show how you meet the criterion or capability.
We recommend using the STAR Approach when addressing the selection criteria or job specific capability. This is a way of presenting information. For each criteria or capability think about the following and use these points to form sentences in your Statement of Claims:
⦁ Situation – Set the context by describing the circumstance where you used the skills or qualities and gained the experience.
⦁ Task – What your role was.
⦁ Approach – What you did and how you did it.
⦁ Result – What you achieved, the end result and how it relates to the job you are applying for.
Submitting your application
Please complete this application form and submit it, plus the requested documents in this application form as attachments, by emailing Jobs.AHC-Islamabad@dfat.gov.au no later than 11:59 pm on the closing date on the advertisement. Late applications are not accepted.
Incomplete applications
Application forms that have not been fully completed will not be considered.
PRIVACY NOTICE
This notice explains how the Department of Foreign Affairs and Trade (DFAT) manages personal
information collected about you in accordance with the Privacy Act 1988 (Privacy Act). If you make
an application for a job vacancy, DFAT will collect your personal information for the primary
purpose of determining your eligibility and suitability for the vacancy, and if you’re successful, for
onboarding purposes. DFAT will use or disclose your personal information as set out in this privacy
notice or as otherwise authorised by the Privacy Act.
If DFAT does not collect your personal information, DFAT may not be able to assess your eligibility
and suitability, or manage your application for, the job vacancy you are applying for.
What information DFAT will collect about you
To administer your application, DFAT may collect your:
• full name;
• contact details, including address, phone numbers and email addresses;
• education and employment history;
• passport details and visa information;
• any other information you provide as part of your application; and
• any information provided by third parties, such as from your referees or as part of security
checks conducted by DFAT.
DFAT also collects sensitive information, including your:
• age;
• language and cultural background information;
• diversity information, such as your gender;
• medical information, for example, any disabilities you have, including reasonable adjustments
you require to participate in any stage of the selection process; and
• any criminal history information (for example, in relation to police checks).
DFAT will collect this information directly from you and from third parties such as:
• your current or previous employer(s) and/or supervisor(s);
• your referees; and
• Australian and State Government Agencies and Departments, such as the Department of
Home Affairs (Home Affairs), the Australian Government Security Vetting Agency within the
Department of Defence, the Australian Federal Police or State or Territory Police forces.
How DFAT will use and disclose your personal information
DFAT will use and disclose your personal information to assess your application, including to:
• assess your eligibility and suitability for the job vacancy, including undertaking reference
checks;
• contact you about and assist you with your participation in the recruitment process;
• respond to any issues or complaints raised by you or other parties;
• investigate any possible or suspected misconduct or breaches of law relating to the
recruitment process or your employment;
• to assist with workforce planning; and
• for training purposes, or to conduct research or data analysis.
Your personal information (including sensitive information) may be disclosed to:
• your current and former employers;
• your nominated, and where relevant, unnominated referees for reference checks;
• Australian Government departments and agencies, including Home Affairs, the Department
of Defence and the Australian Federal Police;
• members of any recruitment selection panel or the Selection Advisory Committee (which may
include both internal and independent externals);
• DFAT staff or contractors involved in the administration of the recruitment process, including
third party recruitment agencies and scribes;
• areas within DFAT responsible for workforce planning, personnel functions, security functions
or the APS Code of Conduct;
• any other relevant party for conducting security checks;
• Australian State and Territory government departments and agencies (such as State police
forces); and
• any other person, agency or organisation which may reasonably be able to assist DFAT to
determine your eligibility or suitability for the job vacancy you are applying for.
Your personal information (including sensitive information) may be disclosed to third parties
outside Australia, including to government agencies, non-government agencies and individuals for
the purposes of processing your application, including seeking additional information to assist with
determining your eligibility and suitability.
DFAT’s Privacy Policy and contact details
DFAT’s Privacy Policy (available at https://dfat.gov.au/privacy.html) contains important
information including:
• how you can access and seek correction of personal information we hold about you; and
• how to make a complaint if you have a concern or believe DFAT may have breached an
Australian Privacy Principle and how DFAT will deal with your complaint.